OECD Recommendation
Foster transparent and effective stakeholder participation.
- Develop and follow a standard process when formulating changes to the public procurement system.
- Engage in transparent and regular dialogues with suppliers and business associations to present public procurement objectives and to assure a correct understanding of markets.
- Provide opportunities for direct involvement of relevant external stakeholders in the procurement system.
Related Principles
Challenges to public procurement related to transparency include:
- Laws and policies, general information for suppliers, select and award criteria, and contract award decisions are usually proactively disclosed; procurement plans and contract modifications less
- Transparency and openness, while a necessary condition, is not sufficient to ensure public participation (civil society needs a specific communication and proper incentives, including trained manpower and sufficient budget to participate in procurement monitoring for instance)
- Few countries directly involve citizens in high-value or complex procurement processes that entail significant risks or mismanagement
Country Cases
Standard processes when formulating changes to the public procurement system
- Challenges in the development of the Berlin-Brandenburg International Airport (BBI)
- Early engagement in Canada
- Engagement with SMEs to reduce Red Tape in Ireland
- Italy - Engaging with suppliers
- Stakeholder engagement during the construction of Heathrow Airport Terminal 5 (UK)
Transparent and regular dialogues with suppliers and business associations to present public procurement objectives and to assure a correct understanding of markets
- Verbal debriefing in the United Kingdom
- 'Welcome to the Open Dialogue' in the United States
- Help desk in France and Lithuania
- Addressing SMEs’ challenges and constraints through the Office of Small and Medium Enterprises in Canada
- Training and workshops provided by the Polish Agency for Enterprise Development
- Training and workshops carried out for SMEs in a collaborative way – Ukraine
- New Zealand’s Guide to supplier feedback and complaints
- Procurement “speed dating” in New Zealand
- Impact of the use of e-catalogues in Italy
Opportunities for direct involvement of relevant external stakeholders
- Consultation with suppliers by the Chilean central purchasing body ChileCompra
- Managing Supplier Relationships in Collaborative Contracts in New Zealand
- Social witnesses in Mexico
- Tappan Zee Bridge video camera monitoring in the United States
- Citizen participation mechanisms in public procurement processes in Latin America
- Common Knowledge Network in Portugal
- Example of user-centred processes in public procurement in Estonia
- Example of user-centred processes in public procurement in the UK
- The CONSIP replication model for training in Italy
- Scotland’s CivTech
Other
- Go-2-Tender Training Scheme for SMEs - Ireland
- “Innovation friendly” procurement in Norway
- The network of public procurement agents, Finland
- SME consultation to improve policy implementation – Netherlands
- Procurement Graduate Programme in New Zealand
- Surveying the business community for insights in New Zealand
Reviews
- Fostering accountability through transparency and civil society scrutiny (extract of Public Procurement Review – IMSS, Mexico)
- Involving Peruvian suppliers more in the procurement process (extract of the Public Procurement in Peru)
Other institutions’ work on participation
- E.Bohórquez et al. (eds.), A New Role for Citizens in Public Procurement (Transparencia Mexicana, 2012)
- Civil Society Procurement Monitoring Tool (Transparency International)