OECD Recommendation
Develop processes to drive efficiency throughout the public procurement cycle in satisfying the needs of the government and its citizens.
- Streamline the public procurement system and its institutional frameworks.
- Implement sound technical processes to satisfy customer needs efficiently.
- Develop and use tools to improve procurement procedures, reduce duplication and achieve greater value for money (including centralised purchasing, framework agreements, e-catalogues, dynamic purchasing, e-auctions, joint procurements and contracts with options).
Related Principles
Risks to public procurement related to efficiency include:
- Functional overlap, inefficient silos, duplications, red tape and waste;
- Procured goods and services which do not meet the needs and expectations of customers;
- Lack of good contract and award management; and
- Lack of coordination and communication between central and decentralized levels.
Related Tools
Country Cases
Streamlined public procurement system and institutional frameworks
- Change management – The case of Portugal
- Communication strategies and roadmap in Portugal
- Consolidation of Suppliers’ Information in the United States
- Governance failures in the management of the Berlin-Brandenburg International Airport
- Implementing the new organigram – The case of Portugal
- Implementing the new organigram of the SGC in France
- Italy - Communication Strategy and Change Management
- Multi-level co-ordination in the development of Milan-Malpensa Airport
- Reducing transaction costs for suppliers in Korea
Sound technical processes to satisfy customer needs efficiently
- Challenges in the development of the Berlin-Brandenburg International Airport (BBI)
- Early engagement in Canada
- International competition in infrastructure projects in Australia
- PrintWise in the United States
- Quality assurance plan: An example of cleaning services in France
- Two-envelope system used in the bids submission phase in the Slovak Republic
- Vendor Performance Information in the United States
Tools to improve procurement procedures, reduce duplication and achieve greater value for money
Centralised purchasing
- Italy - Reorganization of the Secretariat General of Commerce: Enhancing SGC’s Function as CPB/Key Staff Positions at SGC
- Italy - Revision of the UPP Programme
- Unified Purchasing Plan and Central Procurement Bodies
e-catalogues
Dynamic purchasing system
Framework agreements
- Croatia - Framework Agreements for Products and Serviecs
- Framework agreements in Austria
- Italy - Framework Agreements
- Italy - Setting Framework Agreements for Products
- Italy - Setting Framework Agreements for Services
- Setting up Framework Agreements – The case of Portugal
- The development of framework agreements in Portugal
Model and collaborative contracts
Reviews
- Strengthening the structure and governance of IMSS’ procurement function (extract of Public Procurement Review – IMSS, Mexico)
- Implementing strong organisational procurement strategies in IMSS (extract of Public Procurement Review – IMSS, Mexico)
- Strengthening the structure and coordination of ISSSTE’s procurement function (extract of Public Procurement Review – ISSSTE, Mexico)
- Achieving better procurement results through sound sourcing methods (extract of Public Procurement Review – ISSSTE, Mexico)
- Addressing deficiencies in ISSSTE’s procurement processes (extract of the Public Procurement Review – ISSSTE, Mexico)
- Actions to promote transparency and efficiency in ISSSTE's procurement system (extract of Public Procurement Review – IMSS2, Mexico)
- Central Purchasing in Korea: The Public Procurement Service (extract of the Public Procurement Review - Korea)
- Driving efficiency though e-procurement: KONEPS (extract of the Public Procurement Review - Korea)
- Supporting competition and savings through framework agreements: Multiple Award Schedule contracts (extract of the Public Procurement Review - Korea)
- Evaluation criteria to award contracts in the Colombian public procurement system (extract of the Public Procurement Review - Colombia)
OECD work on efficiency
- Becoming a central purchasing body: communication and change management strategies for an effective implementation; The case of the Greek Secretariat General of Commerce (SGC) at the Ministry of Economic Development (available soon)
- Centralised Purchasing Systems in the European Union, OECD (SIGMA)
- Compendium of Good Practices for Integrity in Public Procurement
- Government at a Glance 2015 – Central Purchasing Bodies
- Manual for Framework Agreements